Wedding cake set up advice (eek!)

From looking at your facebook page you do very nice work and it looks like you’ve stacked some cakes. I deliver stacked even if an hour away. I make the cake the day before and place in fridge which keeps the buttercream real firm for delivery. I about two hours before the start of reception to give it time to come to room temp. But, if you’re not comfortable with that, then give the venue a call and ask them what is the earliest time you can get in to set the cake up. Allow yourself a good amount of time so you’re not rushed. You’ve got this!!!

Natasha.
In my experience you have to #1 check with whose in charge of the event at the venue. I use to call about 2 wks ahead and speak to them. Explain I’m the “cake lady” and to find out when I could come set up….sometimes there’s a certain window of time they’ve set aside for people like us to come in and do our thing. I always got there name, and they got mine. You don’t want to show up with your cake and the doors are locked!! I have set up a hour before the dinner and as early as 10 am day of. Stacked, not stacked that’s your choice. I’ve done both. If your cake is well doweled and boxed…it can be stacked. I always put grippy rubber under my cake board in the box. Then more grippy rubber in the trunk bottom, then the box on top. The box won’t move anywhere with that rubber underneath. The few times I didn’t stack, I found the venue had stairs, no elevator. Wasn’t carrying a 3 tier stacked cake up 2 floors!! I also always brought my handy decorator kit with me. In it bc icing in bags, with a freezer pack, piping tips, paper towels, palette knife …you know whatever you think you’ll need. Agreed as Sharon said, leave yourself enough time to set up, no rushing. Most venues, if warm weather, have AC, so your bc cake will be fine. In the fall/winter, it’s usually not a problem. Another hint….take a picture after setting up your cake. Hope your camera has time stamp. Of course for yourself to have, but most importantly, if for whatever reason your cake is damaged, by staff, whomever, you have proof of exactly how you left the cake. That you didn’t “screw up”. Could save your bacon!!
Hope this has been helpful.

Thank you both so much for taking the time to reply – I really appreciate it, that’s very helpful. xx

High five jchuck on mentioning taking a photo. I always do as well!

The taking picture advise is super. Comes from experience I am sure

Actually, Nijo. Fortunately, I never have had a cake-tastrophy. This advice came from a very wise & experienced cake decorator…..

Oh that’s very nice… No one wants to be in such a sticky situation.

Love that word cake-tastrophy, jchuck!! LOL! I’ve never had one either. I started taking pictures many years ago when wedding cakes were done with those high pillars. The higher the better, back in the day! When you left the cake and there were people setting up in the room….the dj’s or band etc….I just felt more comfortable with proof that the cake was standing when I left it. Last weekend I delivered a cake to an outdoor park venue without a soul in sight. I sure hope a raccoon didn’t have a feast!!

Ha Ha….you needed to plant a hidden camera at the park to see if the squirrels or raccoons had a picnic with your cake!!!!

LOL!! I probably would have heard by now if there was a cake-tastrophy!